Constitution

1. NAME

The name of the club shall be “GLASGOW ROWING CLUB”.

 

2. OBJECTS

The objects of the club shall be:-

To promote active rowing and to encourage and aid the attainment of a high

competitive standard among members of the club.

To encourage rowing for purely recreational purposes among the membership.

(3/99)

To foster and encourage youth rowing in general. (3/99)

To do all other such things as are incidental or conducive to the attainment

of the above objects, having no regard to ethnic, religious or political

difference.

To ensure the safety and wellbeing of all club members by adopting and

implementing the current (at any time) SARA policies in safety and child

protection. (2/11/2005)

 

3. MEMBERSHIP

Membership of the Club shall be open to persons wishing to further the above

Objects who satisfy the definition of an amateur as defined by Scottish Rowing

(the Governing Body for Rowing in Scotland). Admission to membership shall

require the approval of a simple majority of the Committee. The Committee shall

have the power to refuse membership in the interests of the Club and to limit

the membership of one or more categories in the interests of the Club.

There shall be the following categories of membership:-

SENIOR

Membership which is open to persons aged 18 years or over when subscriptions are

due.

JUNIOR

Membership which is open to persons under 18 years of age when subscriptions are

due. A reduced subscription will be charged to Junior Members who are under 16

years of age when subscriptions are due.

ASSOCIATE

Membership which members shall not be eligible to use any rowing equipment of

the Club except at the discretion of the Committee, nor be entitled to vote at a

general meeting, but shall enjoy all social facilities of the Club.

COACH

Is someone who gives their time to coach club members but does not his/her self use any of the Club’s rowing or training facilities except at the discretion of the committee.  He/She will not be entitled to vote at a general meeting, but shall enjoy all social facilities of the Club.

COUNTRY

Membership which is open to persons who neither live or work within a 20 mile

radius of the Club and who are consequently expected only to make infrequent use

of Club equipment.

STUDENT

Membership which is open to persons attending a course of full time education.

UNEMPLOYED

Membership which is open to persons who are unemployed when the subscription is

due to be paid. If and when an unemployed member is subsequently employed before

the 1st April of the following year, that member shall be transferred to another

category of membership and the balance of subscription relevant to that category

shall then be due.

If and when a member of a different category becomes unemployed for a continuous

6 month period of the financial year, that member may be transferred to the

Unemployed Membership category and may apply to the Committee for reimbursement

of the difference in the two subscriptions.

HONORARY

Membership which is open to persons as the Committee from time to time may

decide. Honorary Members shall not be liable to pay a subscription.

NEW GRADUATE

Membership which is open to recent graduates. This is available for a single

year post graduation. (2/11/2005)

FAMILY

Membership where one adult pays full SENIOR membership and each additional

family member pays half the standard rate applicable for their membership type.

(2/11/2005)

The Committee shall decide the relevant category of Membership for each member.

 

However membership is open to all and no application for membership will be refused on other than reasonable grounds.  There will be no discrimination on the grounds of age, disability, gender, reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, sexual orientation, political or other opinion.

 

Should an application for memberships be rejected the applicant shall be told the grounds on which the application has been rejected.  The applicant will have the right to submit an appeal to the committee outlining their case for membership for futher consideration by the committee.

 

4. SUBSCRIPTIONS

Each member shall pay an annual subscription according to his or her category of

membership. The subscriptions shall be due immediately following the Annual

General Meeting and on admission to entry. The amounts of subscriptions for each

category shall be fixed by a simple majority vote at the Annual General Meeting.

Should the Annual General Meeting not be held due to a quorum not being present,

the correct notice of meeting having been given, a further Annual General

Meeting shall be called with the correct notice of meeting being given. Should

the further Annual General Meeting not be held due to a quorum not being

present, the correct notice of meeting having been given, the members present at

that further inquorate Annual General Meeting may fix the amount of

subscriptions for the coming year, with full regard to the correct management of

the Club, as long as the proposed setting of annual subscriptions was included

in the notice of further Annual General Meeting. A member more than three months

in arrears of subscription shall be dealt with at the discretion of the

Committee.      (6/12/97)

 

5. MANAGEMENT

The affairs of the Club shall be managed exclusively by a Committee consisting

of a President, Vice-President, Captain, Boathouse Manager, Secretary,

Treasurer, and ordinary members of the Committee.

Fifty % of the Committee shall constitute a quorum. The Committee shall have the

power to co-opt to full membership of the Committee any member who can assist it

in the management of the Club. The Committee shall meet for the transaction of

Club business once monthly all year round, or as often as required. Any member

absenting him/herself from three meetings in succession, without reasonable

excuse, shall be liable to expulsion from the Committee. All Committee members

shall be elected annually by the Club at the Annual General Meeting and shall

hold office from election until the following Annual General Meeting. All

members of the Committee shall be eligible for re-election each year.

Any Club member unable to attend the Annual General Meeting may propose a member

with his or her approval for the Committee, by letter, provided this reaches the

Secretary before the commencement of the election. (1988).

 

6. DUTIES OF OFFICE BEARERS

President

The President, or in his absence, the Vice-President, shall take the chair at

all General Meetings and Committee Meetings of the Club and shall have a

deliberative and casting vote thereat. In the absence of the President and Vice

President, a chairman shall be elected from the Committee.

Vice-President

The Vice-President, in the absence of the President, shall take the chair at all

General Meetings and Committee Meetings of the Club and shall have a

deliberative and casting vote thereat (1988)

Captain

The Captain shall have full responsibility for selecting crews and entering them

in competition. The Captain shall have final say in allocation of boats for

competitions.

Boathouse Manager

The Boathouse Manager shall have the management of the Boathouse and its

contents (with the exception of boats, oars, etc). With the co-operation and

assistance of members he shall be responsible for the general fabric and

cleanliness of the Boathouse.

Secretary

The Secretary shall receive and conduct all correspondence on behalf of the Club

and be responsible for same.

Treasurer

All financial business of the Club shall be transacted by the treasurer who

shall provide a Financial Report as directed by the Committee and shall provide

Audited Accounts for submission to the Annual General Meeting.

 

The Committee shall have the right to supplement the above duties and

responsibilities, and Office Bearers shall be responsible to the Committee and

Club in General Meetings for the conduct of their duties. Unless specifically

mandated to the contrary by a General Meeting, the Committee may take whatever

actions subject to the Constitution it considers reasonable to further the

objects of the Club. To this end the Committee may effect arrangements with

third parties including sponsors and patrons, undertake bank borrowings and give

any individual, or sub-committee which it may convene, a particular duty.

The Committee shall have the power to make Bye-laws for the proper conduct of

the Club, provided that such Bye-laws are not contrary to the Constitution. The

Bye-laws shall be displayed in the Clubhouse.

All disputes between members of the Club which cannot be resolved by the

appropriate Office Bearer shall be decided by the Committee whose decision shall

be final. The Committee may discipline any member who violates the Constitution

or any Bye-law of the Club in whatever manner it considers appropriate,

including expulsion from the Club or forfeiture or suspension of any privileges

of Membership of the Club.

 

7. FINANCE

The financial year shall end on 30th June annually. The Annual Accounts

shall be audited by two auditors, who are not members of the Committee, to be

appointed annually at the Annual General Meeting. Copies of the Annual Accounts

shall accompany the Notice of Meeting.

Withdrawals from the Club Bank Account shall require the signature of any two of

the following:- President, Captain, Treasurer, Secretary, (3/2/99)

No contracts or expenses may be incurred or accounts settled without prior

approval of the Committee or a General Meeting.

Execution of Deed on Club’s behalf.

A deed shall be executed on behalf of the Club by signature on it’s behalf by

any two of the following duly elected office-bearers, from time to time –

The President, the Captain, the Secretary and/or the Treasurer. (5/6/96)

 

8. GENERAL MEETINGS

The Club shall hold in each year in September a General Meeting as it’s Annual

General Meeting.

Should the Annual General Meeting not be held due to a quorum not being present,

after the correct notice having being given, the present Committee shall

continue to manage the affairs of the Club until the next General Meeting.

(6/12/97)

At least 14 days notice shall be given of all General Meetings. The reasons for

calling the Meeting shall be stated in the notice which shall be posted on our

website and clubhouse noticeboard (2/11/2005) 14 days prior to the meeting.

(3/99)

Any other General Meeting shall be known as an Extra-ordinary General Meeting

and shall be convened:-

at the discretion of the Committee, or

on the written application of at least 10 members.

No other business other than that stated in the circular calling an

Extra-ordinary General Meeting may be considered at that Meeting.

A quorum for a General Meeting shall consist of 12 members or one quarter of the

total membership, whichever is the fewer.

Persons entitled to attend and vote at a General Meeting, other than the Annual

General Meeting, must be fully paid up Club members prior to the start of the

Persons entitled to attend and vote at the Annual General Meeting, must have

been fully paid up Club members for the financial year immediately prior to the

Annual General Meeting. (1987) A member who is unable to attend and who wished

to vote on any issue at a General Meeting may do so in writing to the Secretary,

stating clearly:-

who is to vote for him/her

on which issue the proxy acts

voting instructions to the proxy

A Junior Member (3/99) shall only be entitled to vote at a General Meeting

after:-

having attained the age of 14 years by the date of the General Meeting, and

having been a member of the Club for one full year on the date of the General

Meeting.

Honorary members shall be entitled to vote only after their membership has been

ratified by a General Meeting. (3/99)

Any General Meeting duly constituted, may adjourn to such time and place as the

members present may direct and may continue such adjournment from time to time

until the business is satisfactorily concluded. No business shall be brought up

at any adjourned meeting contrary to the agenda under discussion.

 

9. INSURANCE

Club property and equipment shall be insured as directed by the Committee

against fire and theft and where possible against accident when travelling.

 

10. REGATTAS

All Regattas shall be rowed under the Rules and Regulations of Scottish Rowing.

 

11. CLUB COLOURS

Club colours shall be yellow with a single red hoop.

 

12. ALTERATIONS TO THE CONSTITUTION

No addition or alteration of this Constitution shall be made unless approved by

a majority at a General Meeting of at least two thirds of the members voting.

Such alteration shall only be considered at a General Meeting if the proposal

has been displayed for at least 14 days before the General Meeting. Intention to

propose such an alteration must be sent in writing to the Secretary in ample

time to allow display of such information.

 

13. DISSOLUTION

If, upon the winding up or dissolution if the club there remains, after the satisfaction of all the Club’s debts and liabilities any property whatsoever, the same shall be given or transferred to some other organisation or organisations having objects (this is, aims and activities) similar to the ojects of the Club, such organisation or organsations to be determinded by the members of the Club by Resolution passed at a General Meeting at or before the time of the dissolution, and in so far as effect cannot be given to such provisiton then to some charitable objects.

 

BYE-LAW No. 1

“Dual Membership is not permitted except under the following circumstance:

Dual Membership is only allowed if the other Senior Club involved is a

University, or if the other Senior Club involved has it’s rowing centre outwith

the Central Belt of Scotland or if the applicant is no longer involved in the

other Senior Club.”

The above Bye-Law was an amendment to the original following the Committee

Meeting of 9 January 1991.